How to Choose Your Wedding Venue: 5 Practical Tips to Get It Right

Karen Ong
May 19
3 min read

Choosing your wedding venue is one of the biggest decisions you'll make when planning your big day. The right location helps set the mood, keeps things running smoothly, and makes your wedding truly unforgettable.

Whether you're dreaming of a garden ceremony, a beach celebration, or a hotel ballroom reception, these 5 simple tips will help you pick the venue that suits your vision—and avoid some common mistakes along the way.

1. Decide on the Setting: Indoor or Outdoor?

Start by picturing your ideal wedding. Is it outdoors with nature as your backdrop, or indoors with air conditioning and elegant lighting?

Outdoor venues like gardens, rooftops, and beaches feel relaxed and romantic. But, you’ll need a backup plan in case of bad weather.
Indoor venues like ballrooms, restaurants, or event spaces offer more control and fewer weather surprises.

This first step helps you narrow down your options and choose a venue that matches your theme and vibe.

2. Set a Budget—and Stick to It

Venues can take up 30–50% of your wedding budget, so plan ahead and know your numbers.

When comparing venues, always look beyond the base price. Ask:

What’s included in the rental fee?
Does the package cover tables, chairs, linens, lighting, and a sound system?
Are there hidden charges—like corkage fees, overtime rates, cleaning costs, or service tax?

Sometimes, a seemingly expensive venue includes everything you need, making it more cost-effective than one with à la carte pricing. Create a comparison chart and weigh your options carefully—you’ll thank yourself later.

3. Check Amenities and Staff Support

Beautiful venues can fall short if they lack the essentials or experienced staff to support your day.

Here’s what to check:

Is there a bridal changing room?
Are AV systems, microphones, and adjustable lighting provided?
Is there ample parking for guests and vendors?
Do they help with setup and teardown?

A venue with a dedicated coordinator or banquet manager can be a game-changer, especially when unexpected hiccups arise.

4. Think Practically: Location, Guest Comfort & Capacity

Location: Is it easy to find on navigation apps? How’s the traffic on weekends or public holidays?
Accessibility: Are there ramps, elevators, or accessible restrooms for elderly guests or those with mobility needs?
Capacity: Make sure the space can comfortably hold your guest count. Too small and it’ll feel cramped; too large and the energy can feel dispersed.

Always tour the venue during a similar time of day as your event to get a sense of lighting, temperature, and ambiance.

5. Look Into Catering Options

A great meal leaves a lasting impression. That’s why food should never be an afterthought when choosing your venue.

Ask these questions:

Does the venue offer in-house catering? Can you customise the menu?
Do they allow external caterers, and is there a surcharge?
Can they handle special dietary needs like vegetarian, vegan, or halal meals?
Is a menu tasting session included?

Also, check whether they provide kitchen access if you're bringing in an outside vendor. Great food + seamless service = happy guests!

Final Thoughts: Go With What Feels Right

There’s no one-size-fits-all formula when it comes to choosing a wedding venue. The best option is the one that aligns with your personality, priorities, and preferences—not just what looks trendy on Instagram.

Trust your instincts. Ask questions during your site visits. Take your time. The right space will not only look beautiful, but also feel right in your heart.